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Course Info

About this Course

The course outlines a study of the lifecycles management of electronic records; the roles of records managers and archivists in the life cycle process; the technical aspects of electronic records; creation and identification of electronic records; control and use of electronic records; appraisal and retention of electronic records; disposition and archival management of electronic records and legal and social implication of electronic records.

Course Syllabus

Overview of records and archives management principles
1.1 Definition of electronic records
1.2 Changing concept of records in an electronic environment
1.3 Characteristics of electronic records

Evolution of computer technology and the impact on record keeping
2.1 Organizational trends

Guidance for the creation and use of electronic records
3.1 Naming convention
3.2 File plan structure

4.0 Managing records in database environment
4.1 Identifying database records


Record keeping metadata
5.1 Types of record keeping metadata
5.2 The importance of record keeping metadata

Appraisal of electronic records
6.1 Integrating risk management into appraisal of records

Managing electronic mail
7.1 Accountable management of e-mail


Preservation of electronic records
8.1 Preservation of availability
8.2 Preservation of accessibility
8.3 Preservation of understandability

Contemporary issues in electronic records
9.1 Malaysia towards e-government

Frequently Asked Questions

Q1 : How long does it take to complete the final project?
A1 : 4 to 6 weeks